Collect rent early and prepayments

A tenant can pay before rent is due, or pay ahead for a future month. Wealtharu handles this for you. The payment settles the balance, and a prepaid or settled month does not send a "rent is due" reminder.

The short version

• Log the payment the normal way. It counts as a credit against what the tenant owes.
• By default a payment pays the oldest unpaid month first.
• To point it at a specific month (like rent paid early for next month), use Payment is for on the offline-payment form.
• A month the credit covers will not trigger a "rent is due" email, even if you logged the payment before that month's charge was posted.

Log a payment made early

1. Open the tenant's lease from Leases.
2. Find Log an offline payment on the Money tab (or use Record a payment).
3. Enter the amount and method (cash, cheque, or Interac e-Transfer).
4. Leave the payment date as today, or set the date you actually received it.
5. Confirm.

The tenant's balance updates right away, and the lease shows Balance settled once the credit covers what is owed.

Point a payment at a specific month

When the lease has posted rent charges, the offline-payment form shows an optional Payment is for picker listing the months (newest first).

• Leave it on Oldest balance first to let the payment pay down the oldest unpaid month. This is the usual choice.
• Pick a month (for example next month) to apply the payment to that month instead. This is handy when a tenant pays ahead and you want it recorded against the right month.

If next month's rent charge is not posted yet, you do not have to wait. Log the payment as a credit now. When that month's charge is posted, the credit covers it automatically.

Will an early payment still send a "rent is due" email?

No. The rent reminders read the tenant's whole balance, not just the payments tied to a single charge. A month that a prepayment or credit already covers is treated as paid, so:

• the rent is due email on the due date does not fire for a covered or settled month,
• the rent due soon heads-up does not fire either,
• overdue follow-ups stop once the balance is settled.

Troubleshooting

• The tenant paid early but the balance did not change. Check the payment is recorded on the lease and marked as received. An Interac e-Transfer is a request-and-confirm flow, so it only counts once you confirm it landed.
• A payment landed on the wrong month. Log payments pay the oldest unpaid month first. If you want a payment on a specific month, use Payment is for when you record it.
• You meant to record last month, not a future month. For a payment received in a past month, set the payment date to that date. You can also record the matching rent charge for that month at the same time so it reads as paid on time.

Good to know

• A payment that is more than the balance stays as a credit and applies to the next charge.
• This is tooling to help you keep the books, not tax or legal advice.